The Rationale for Students Affair Policy

The University aspiration is to produce quality output, integrity and quality
Education for all (RSP, 2006). The office of the Dean of Students being one of the
University organs has a similar aspiration.
The OUT has embarked of bringing a change in terms of provision of education to
Students and related delivery services through its Rolling Strategic Plan (RSP) for
The period 2006/2007-2010/11. The OUT RSP addresses the nineteen strategic
Issues of which the eleventh one is for improved handling of students’ affairs. The
University Charter of 2007 part IV likewise discusses the role of the office of DoS
In the University.
The RSP and the University Charter emphasize on the important role of the office
Of DoS in catering for students’ academic developmental needs in the process of
Preparing them to become efficient and effective members of the society. To
Achieve the aspired goal of the University as stipulated in the RSP, there needs a
Policy and operational procedures for students’ affairs that will act as a guiding
Mirror to provide direction towards the realization of the aspired goal.
1.3. The Objectives
The main purpose of the policy is to contribute to the realization of the University
Vision and Mission. The policy augments the University struggle in provision of the affordable and quality education through ODL mode, dynamic knowledge generation and application. The office of DoS is expected to work towards these goals through effective provision of services in students’ social welfare, academic support services and judicatory and control services. 

 The General Objectives

These are to:

Offer improved students social welfare services.
Provide better academic support services.
Provide improved judicatory and control services.
Facilitate formation of strong students’ government and instill good

The Specific Objectives

These include to:

 Students Social Related Services

Students Social Related Services in this policy comprises career guidance and advice, information delivery to students, individual and group counselling, spiritual counselling, financial aid administration and accommodation advice. These two services are critical in ensuring a smooth and right required path during his/her studies at the University of Tanzania.

Career Guidance and Advice

Career support services aim at providing students with career advice prior to admission and during post enrollment period. They require career advice as an integral part of their learning process in all the stages of one’s lifelong learning to enhance development of healthy concepts and confidence among themselves. Thus to enable them to determine choices of programmes in relation to the fields they wish to undertake.

Information Delivery to Students

Students should enquire information and communication about studying at the OUT and other general information in assisting them to achieve their objectives and targets of graduating within the prescribed time of the programmes.

Financial Aid Administration.

The OUT offers various scholarships which include financial assistance given to students who have commendable progress in their studies, DAAT, Students Assistance Fund, and Women Education Fund for Women Students who cannot pay fees for various reasons. There is also the Higher Education Students Loans Board (HESLB) which aims at helping students to get loans. These are not the only avenues for financial aid to students. The needy students are at liberty to seek financial aid from difference sources in order to fulfill the requirement of paying fees.

Accommodation Advice

The Open University of Tanzania uses the Open and Distance Learning system.
During residential sessions (face to face sessions, timed tests, examinations and practical training), the students’ may need accommodation where the University depends on getting accommodation from private and public institution and students’ individually arrange for payments to the financial officer of respective institution.

Games and Sports

The Open University of Tanzania encourages the participation of students in games and sports. Through Tanzania Universities Sports Association (TUSA) for example, students are taking part in attending sports and games competitions 18 organized by various sports bodies such as East Africa University Games (EAUG),
OUT sports Bonanza and other creative activities.

Health and HIV/AIDS Services

Health is physical, mental and social wellbeing of an individual. Health is therefore an aspect that has to do with the relationship between the body, the mind, and the social patterns of the human being in a given context. Healthy is very much affected by HIV/AIDS resulting in unhealthy to people in different settings. However HIV/AIDS continues to sweep across the continent; it is disastrous pandemic that poses a serious threat to the survival of human beings. It is a formidable challenge to the entire world, Tanzania, and consequently the Open University of Tanzania’s community.

Academic Support Services

Students Orientation/Induction

Orientation to new and continuing students in related to OUT programme when the academic year commences is of crucial importance in assisting students as they pursue their studies. The orientation can be organized at faculty/institute level and be implemented at regional centers.

Study Skills Support

For students to be able to pursue OUT academic programme successfully it is important that they master study skills to support them, such skills include, time, management, how write and answer assignments.

Study Centers

The importance of study centers in pursing academic programmes through ODL programmes through ODL cannot be overemphasis. Such centers can be used to support services to students studying using both ODL and face to face modes. Such centers can be used to provide counselling and tutorial services for OUT students their experiences with other students as they interact in these centers/places points for project work, practical work, and places used for mini libraries.

Disability Services

The students with disabilities have learning requirements that differ from nondisabled students. Students with disabilities use special learning aids and environment in the learning process (Tobin, 1998). To study for them through Open and distance learning availability of facilities need to be identified, these are, audio cassettes, computer with special speech software and Braille devices. Systems of screening, educational assessment and ICT technologies prior to admission stage needed as a priority for facilitating orientation training students with disabilities in Open and Distance learning.

Gender Issues

OUT aspires to have community which is non-gendered in all matters pertaining to the University community welfare and academic. The aspiration is expressed in the OUT RSP of 2006/07-2020/11 strategic objective number 9 on improved gender balance and mainstreaming. Likewise the aspiration features out in the

University charter part VIII clause 82 emphasizing the gender equity principles
The office of DoS as an organ of the University will ensure gender equity in all matters pertaining to academic and welfare issues of students.

Judicatory and Control Services

OUT has witnessed a rapid increase in student enrolment since it was established in 1992. The composition of student population varies in terms of age, experiences and in terms of geographical location. The nature of number of student enrolment and composition may create problems related to discipline and complaints from students, cases and instances of irregularity, cheating in any part of examination that student may be charged of that need to be promptly and appropriately addressed by a machinery that guarantee justice and fairness on both students themselves and the University. The mode of delivery of OUT academic programmes has rendered these machineries not to be employed frequently and not to be popular among students unlike the case in other residential universities. The OUT Charter lays down a framework for the mechanism for the administration of the University students’ affairs which include, establishment of and overseeing the machinery for monitoring, coordinating, regulating, controlling, and facilitating, the general conduct of students at the university and any other place or places where the affairs of the University in which students are involved may take place, be conducted, provided, organized or overseen by the University. This includes procedure for putting in place rules to ensure discipline amongst the students and the punishment that may be imposed for such disciplinary offence.